Privacy Policy

Privacy policy for ARCHIVE-84 services.

IdeaPiece Inc. (hereinafter "Company") complies with applicable privacy laws and regulations to protect users' personal information and rights. We have established and published this Privacy Policy accordingly.

This policy applies to the ARCHIVE-84 service (hereinafter "Service") provided by the Company.

Article 1 (Purpose of Processing Personal Information)

The Company processes personal information for the following purposes. Personal information processed will not be used for purposes other than those stated below, and prior consent will be obtained in accordance with applicable laws if the purpose changes.

Member Registration and Management

  • Verification of membership registration intent
  • Identity verification and authentication
  • Maintenance and management of membership status
  • Service-related notifications and announcements

Service Provision

  • Document upload and AI analysis features
  • Document-based Q&A and summarization features
  • Personal and team (group) collaboration features

Payment Processing and Settlement

  • Payment processing for paid services
  • Payment history verification and refund processing

Service Improvement and Statistical Analysis

  • Analysis of service usage records
  • Feature improvement and user experience enhancement

Security and Prevention of Unauthorized Use

  • Detection of abnormal access and usage behavior
  • Ensuring service stability

Article 2 (Categories of Personal Information Processed)

The Company processes the following personal information.

1. During Member Registration

  • Required: Email address, password
  • Optional: Name, organization (team name)

2. Information Automatically Collected During Service Use

  • IP address
  • Access logs, usage records
  • Cookies
  • Device information (browser type, operating system, etc.)

3. During Payment

  • Payment authorization information
  • Payment method-related information
Credit card information is processed through payment processors (PG companies), and the Company does not store it directly.

4. Document Upload-Related Information

  • Document files uploaded by users (PDF, TXT, etc.)
  • Text data within documents
The content of uploaded documents is processed only for the purpose of providing the Service.

Article 3 (Retention and Use Period of Personal Information)

The Company destroys personal information without delay when the purpose of collection and use has been achieved. However, the following items must be retained for the periods specified by applicable laws.

Category Retention Period Legal Basis
Member registration information Until membership withdrawal Personal Information Protection Act
Payment and transaction records 5 years E-Commerce Act
Access logs 3 months Communications Privacy Act

Article 4 (Provision of Personal Information to Third Parties)

The Company does not, in principle, provide users' personal information to third parties. However, exceptions apply in the following cases:

  • When the user has given prior consent
  • When required by law
  • When provided to payment processors for payment processing

Article 5 (Outsourcing of Personal Information Processing)

The Company may outsource personal information processing to external specialized companies for smooth service provision.

Service Provider Outsourced Tasks
Cloud service providers Data storage and server operation
Payment processors Payment processing

The Company manages and supervises outsourcing contracts to ensure compliance with personal information protection laws.

Article 6 (Procedures and Methods for Destroying Personal Information)

The Company destroys personal information without delay when the retention period has expired or the processing purpose has been achieved.

  • Electronic files: Deleted using methods that make recovery impossible
  • Paper documents: Shredded or incinerated

Article 7 (User Rights and How to Exercise Them)

Users may exercise the following rights at any time:

  • Request to view personal information
  • Request to correct personal information
  • Request to delete personal information
  • Request to suspend processing of personal information

Rights can be exercised through the Service settings or customer center, and the Company will take action without delay in accordance with applicable laws.

Article 8 (Document and AI Training Data Processing)

  • Documents uploaded by users are processed as dedicated data for the user or their team.
  • Uploaded documents are not used as general training data for external AI models.
  • Document data is processed only for service provision purposes such as RAG-based responses and summarization.
  • When a member withdraws or deletes documents, the relevant data is immediately deleted.

Article 9 (Measures to Ensure Personal Information Security)

The Company takes the following technical and administrative measures to protect personal information:

  • Encrypted storage of personal information
  • Minimization and management of access rights
  • Operation of security systems
  • Regular security audits

Article 10 (Use of Cookies)

The Company may use cookies for service provision and improvement. Users can refuse cookie storage through browser settings.

Article 11 (Privacy Officer)

The Company has designated a Privacy Officer responsible for overseeing personal information processing.

  • Privacy Officer: Privacy Protection Officer
  • Email: contact@ideapiece.co.kr
  • Contact: ARCHIVE-84 Customer Center

Article 12 (Changes to Privacy Policy)

This Privacy Policy may be changed according to laws or service changes, and changes will be announced through in-service notices.

  • Announcement Date: February 4, 2026
  • Effective Date: February 4, 2026